Gorilla Expense's budget feature, lets you define budgets for each expense type for a defined calendar period. You can assign budgets to each expense type for each user or for each expense type at the system level (i.e. all users charging to that expense type share a common budget).
Click on the "Masters" --> Select the "Expense Type" as shown below.
Click on the "Create New" button as shown below.
The fields in bold are required.
If the expense type required with the budget then check on the Enable Budget Tracking checkbox as shown below.
Note: You can create the expense type with the budget if the budgeting feature is enabled for your organization.
On a click of Enable Budget tracking checkbox, it will show you the fields for budgeting as shown below.
Description of the Enable Budget Tracking Fields:
Budget Amount: This field specifies the budget associated with this particular expense type. The budget can be specified in foreign currency as well.
Local Currency: Currency selection is given as it defaulted to the system currency but the user can change as per requirement.
Conversion Rate: Defaulted to 1. This field is used when you want to track the budget in foreign currency.
Converted Budget Amount: Budget Amount field converted into Amount in the local currency specified in the local currency field. Unless you are specifying Budget Amount in a foreign currency.
Budget Applicable: Enter System or User value to indicate if the budget is applicable for this expense type across the entire system for all users combined or if the budget is applicable for this expense type for each individual user. Also If that budget is for per user per month or per user per day.
Budget Period Start Date: The Budget will be applicable from the Start Date.
Budget Period End Date: The Budget will be applicable until the End Date.
Fill-up the required fields and click on the " Create" button to create the Expense Type with the Budgeting feature.
The budgeting feature helps the organization to monitor the budgets on expenses periodically and it also helps the users in controlling their spends by not overshooting the allocated budget.
To know how to use the budget feature refer to Using the Budget Feature