You can configure email alerts sent upon approval or rejection of an expense report by going to Masters->Status. If you want to customize the email body or subject, you can add hashtags mentioned below in the body or subject of the email by going to Masters->Status->Edit or write to support@gorillaexpense.com and we will help you setup your custom email alert.
To personalize alerts, admin user can add additional Hashtags in the email subject as well as email body. Below is the list of these Hashtags and their corresponding meanings -
| Email Hashtags | Meanings | Notes |
| #FirstName | First Name of the user | Applicable to subject as well as email body |
| #LastName | Last Name of the user | Applicable to subject as well as email body |
| #ExpenseConfNo | Expense Confirmation Number | Applicable to subject as well as email body |
| #Total | Total Reimbursable | Applicable to email body only |
| #SubTotal | Total Reimbursable + Total Non-Reimbursable | Applicable to email body only |
| #TotalNR | Total Not-Reimbursable | Applicable to email body only |
| #ReportName | Name of the Report | Applicable to email body only |
| #Currency | Default Currency from User Profile. Also, the currency for #Total and #Subtotal | Applicable to email body only |
| #CurrentStatus | Current Status of the Report | Applicable to email body only |
| #ReviewerRemark | Approval Or Rejection Remarks entered by the manager/reviewer | Applicable to email body only |
| #Reviewer | Name of the Reviewer | Applicable to email body only |
| #AuditTrail | Prints HTML Table with Audit Trail information showing changes made by the manager/reviewer (if any) before approving the report. We recommend placing this at the end of the email. | Applicable to email body only |
| #ApplicationLink | URL link to access the website | Applicable to email body only |
| #TransactionDetails | Applicable for Line Level Approvals ONLY - When line level transactions are rejected by manager then the rejected transaction details list will be sent to the user in the email body | Applicable to email body only |
| #ImpersonatorName | When a report has been created and submitted by an impersonator, then the impersonator name can be added in the email body | Applicable to email body only |